Madrid-Waddington Board OKs 5‑year copier lease, authorizes ROC data‑privacy agreements and approves personnel, surplus sales

The Madrid‑Waddington Central School District Board of Education on May 19 approved a 60‑month lease for three copier/scanner/printer machines with St. Lawrence‑Lewis BOCES at a total contract cost of $59,580, with a monthly equipment charge of $993, and authorized Superintendent Eric Burke to sign the agreement and to authorize any related financing or BOCES administrative costs.

The motion, identified as NO. 2026‑014, was moved by Board member Brian Hammond and seconded by Charles Grant and passed unanimously (Yeas: All Present; Nays: None). The lease was presented by the administration as the most cost‑effective means for instructional copying, scanning and printing and was characterized in the motion as an ordinary contingent expense.

Also during the meeting the board voted unanimously to authorize the use of Data Privacy Agreements (DPAs) negotiated by the Risk Operations Center (ROC) for the 2026‑27 fiscal year, while reserving the district’s right to review any specific DPA and consult district counsel before execution. The ROC arrangement, described in motion NO. 2026‑117, is an intermunicipal effort that the motion says will negotiate DPAs that include requirements of New York State Education Law Section 2‑d and associated regulations for protecting student personally identifiable information (PII).

The board approved a series of routine governance and finance items including acceptance of the Treasurer’s Report for the period ending April 30, 2026 (NO. 2026‑113) and approval of the April 20, 2026 meeting minutes (NO. 2026‑112). It also accepted the recommendations of the Committee on Special Education and Committee on Preschool Special Education and authorized funding to implement the recommended programs and services (NO. 2026‑115); that motion passed unanimously.

On surplus property, the board approved the sale of several listed items (NO. 2026‑118) with named buyers: St Lawrence Power Equipment & Museum purchased lot #1 (Stainless Prep Table) for $400, lot #9 (Double Door Cooler) for $600 and lot #12 (Pan Rack) for $50; Bill Sova purchased lot #11 (Warming Cabinet) for $100. The board also authorized the Superintendent to sell or dispose of remaining surplus items in a manner the Superintendent determines financially prudent (NO. 2026‑119). Both motions carried unanimously.

Personnel actions approved (NO. 2026‑120) included the appointment of Kaylee Whalen as a substitute teacher and teaching assistant effective May 20, 2026 at a daily rate of $135, and the appointment of Emily Jordan as an elementary teacher on a four‑year probationary appointment effective August 1, 2026 at an annual salary of $55,359; Emily Jordan is also listed as a substitute teacher/teaching assistant effective May 20, 2026 at $150/day. Those appointments were moved by Chris Pryce, seconded by Bruce Durant, and approved unanimously.

Superintendent Eric Burke also reported on end‑of‑year high school events, a middle‑school math and science acceleration program, a capital project update presented by Larry Legault, and a state budget update; written reports were submitted for Transportation (Shawn Losey) and Building & Grounds (Jim Murray), and the fire inspection report was reviewed. The board held a first reading of the district Code of Conduct and opened the item for public hearing as part of the agenda; no final action on the Code of Conduct was taken at this meeting.

The board moved into executive session at 6:29 PM for discussion related to pending litigation and returned to open session at 6:38 PM. The regular meeting was adjourned at 6:39 PM (NO. 2026‑122).