Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Survey Distribution topic
No spam. Unsubscribe anytime.
Subcommittee agrees data pulls and target survey window for special‑education needs study
Summary
The panel assigned state staff to produce contact and program lists, set a near‑term timeline to pull lists on July 2 and to send the survey the week of July 6 (with responses sought by Aug. 1), and separated approved providers from non‑approved lists for targeted outreach.
The Special Education Needs Study Subcommittee set near‑term deadlines to get a needs‑assessment survey into the field and to assemble the data the panel will use to measure program capacity and demand.
Members agreed that state approval staff will provide the master lists of approved private programs and LEA special‑education contacts and that those lists should be pulled as close to the send date as possible to capture July 1 personnel turnover. "All set. We're all set on our end, but we can send it July 2," Brian said, offering the state list on a timeline staff could meet. The group asked that the lists be sent to Mary and copied to Mia so staff can assemble distribution spreadsheets.
The subcommittee confirmed two separate surveys: one for LEAs (special‑education directors and superintendents) and another for private providers (approved programs and a separate list for non‑approved providers). Members tasked John with compiling the non‑approved provider list and asked Brian to provide approved‑program contacts and program metadata (locations, approved slot counts and current enrollment) that the panel can use to assess supply. The CGA group email will be used for distribution to reduce bouncebacks and to centralize responses.
The group discussed timing tradeoffs and agreed to aim to send the survey the week of July 6 (with July 13 as a fallback if logistics require an extra week) and to request responses by Aug. 1. Members set internal deadlines for final survey edits by the end of the week and for list delivery on July 2. The panel also discussed promotion: Brian offered to flag the survey via his newsletter and communications channels and members suggested enlisting Conase/Amy for broader outreach.
Next procedural steps listed by the panel: (1) Brian to deliver approved‑program and LEA lists by July 2; (2) John to assemble a non‑approved provider list; (3) members to submit survey edits by Friday; (4) staff to assemble distribution spreadsheets and conduct the initial send the week of July 6. No formal motion or vote was recorded; the group proceeded by consensus.
