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Board reviews six-figure facilities and staffing requests as shelter budgets adjusted
Summary
Wilco Facilities presented itemized repair and upgrade estimates, including HVAC and AAON control upgrades; the board discussed postponing some work until after expansion and approved minor in-house repairs to be billed to the shelter.
Board members reviewed a series of facilities maintenance and staffing proposals that could alter the shelter's operating budget and timing of repairs.
Wilco Facilities (Joe Peifer) presented an itemized list of maintenance and repair needs and cost estimates: freezer alarms (approximately $8,000); parking lanes and ADA revisions (about $20,000); lighting upgrades (~$45,000); $60,000 to repair the southeast section of H building to meet ADA compliance; roughly $120,000 for AAON exhaust duct cleaning across buildings; about $180,000 to upgrade AAON controls; and approximately $43,000 in spare parts to reduce downtime and improve cleaning of units and duct work. Facilities also noted in-house repairs to the blue and yellow room that will be billed to the shelter for about $5,000.
Commissioner Valerie Covey asked that some items, especially the parking work, be postponed until after the planned expansion to avoid rework. The board discussed purchasing additional dehumidifiers, ordering spare HVAC wheels to increase maintenance efficiency, and upgrading walkway and building lighting to LED because of numerous failed fixtures. Misty said she will add the freezer amount and spare parts into the proposed budget and will create a column to split veterinary costs between general fund and donations.
On staffing, Misty reviewed proposed role changes: a new customer service grade B15 position, a possible contract veterinarian to cover Dr. Naya's absences, and the potential addition of a health technician and services specialist contingent on grant funding that would cover roughly one year; the positions could become self-funded through surgical fees. The board discussed moving the foster supervisor position from grant funding to general donations.
Julie Kiley from the county auditors informed the board of an invoicing error that omitted netting revenue; updated invoices were sent to the cities for operations billing (capital billing was not affected). Commissioner Covey also flagged upcoming changes in ADA compliance for online publishing that may affect shelter operations.
Board members made no final budget approvals for the large facilities items at the meeting but added $45,000 for a lighting upgrade and directed staff to adjust the proposed budget to reflect requested postponements and funding splits.
