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Finance committee says contract amendment request for Mullis campground should be vetted in October
Summary
The committee agreed that a request to amend the campground manager's contract for a one-time lump payment should come to the finance committee in October for review; members emphasized subcommittees exist to vet budget requests before they reach the full board.
The Silverton Finance Committee signaled it will not forward a requested one-time contract payment to the full board for immediate action, instead asking staff to invite the campground manager to the October finance-committee meeting for fuller review.
Staff reported the Mullis campground fund is about $60,000 above budget year-to-date (attributed to fee increases) and outlined the current contract: recurring payments through the season, reservation-management fees and a $4,000 bonus if Mullis reservations exceed $200,000. Staff said the manager requested an amendment to the current contract to allow a one-time payment of $20,750 at the end of the camping season to expand staffing and maintain amenities.
"She is requesting to amend our current contract to allow a payment of 20,750 for this year to be paid in one lump sum at the end of the camping season," staff said, describing the request and the stated rationale (hiring and equipment/amenity upgrades).
Committee members repeatedly emphasized process: budget and contract changes should be vetted in the appropriate subcommittee before full-board consideration. Chair/staff and members agreed to invite the manager to the October finance committee so trustees could inspect the asset and ask for supporting documentation before any recommendation to the board.
Why it matters: The committee is the first stop for financial vetting; the decision to move the request to an October committee meeting preserves deliberative review and gives members time to seek financial detail about Mullis fund receipts and deed restrictions noted in the meeting.
Next steps: Staff will notify the campground manager that the request will be heard in October, and trustees suggested a field visit to Mullis to view operations before voting on any contract amendment.
