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Frankfort board approves $14,800 pavement-management contract and moves to seek replacement backhoe
Summary
The Frankfort Board of Works approved a two-year, $14,800 pavement-management services agreement to preserve grant eligibility and asked staff to pursue a used 2018 Caterpillar backhoe pending council funding approval; the board also ratified the auction removal of an aging 1989 backhoe sold for $5,400.
The Frankfort Board of Works on Monday approved a two-year pavement-management services agreement with Butler, Fairman & Seufert for $14,800 and authorized staff to pursue purchase options for a used backhoe pending city council funding approval.
Street Department head Brian Kilman told the board the $14,800 contract (about $11,000 in 2026 and $3,800 in 2027) will provide PAR roadway ratings, prepare the city's asset-management plan required for CCMG grant eligibility, and perform an MVH roadway inventory analysis to reconcile the city's mileage with state records. "This agreement provides several important services for the city," Kilman said.
Kilman said Indiana Department of Transportation (INDOT) currently lists Frankfort at 70.5 roadway miles and that the consultant will compare city records to INDOT's data and submit documentation so Frankfort's mileage is accurate for grant purposes. The board approved the contract by roll call with Mayor Sheets and Greg Miller recorded in favor; Jim Skinner was absent.
On equipment, Kilman asked the board to ratify the earlier sale and removal of a 1989 Ford backhoe that had reached the end of its useful life and sold at auction for $5,400; he said the machine had persistent transmission problems and was no longer economical to repair. He also asked permission to proceed with a purchase process for a 2018 Caterpillar backhoe (about 4,600 hours) that includes attachments such as a hydraulic hammer, which Kilman said would reduce labor and the need to tow separate breaking equipment. "Having that mounted directly on the backhoe would eliminate a lot of trips, labor, and overall work," he said.
The board made a motion to allow the purchase process to proceed pending city council approval of funding; Kilman initiated the motion. The vote to ratify the 1989 backhoe removal and to allow the procurement process for the replacement was recorded in favor by the two members present.
What happens next: staff will proceed with vendor negotiations and return to the full city council for authorization of funding for the replacement backhoe. The pavement-management consultant will begin the mileage review and PAR ratings work that support upcoming grant applications.
