GDC approves painting reimbursements for two Stop and Drive locations; other items delayed for missing receipts

At its meeting, the GDC board approved two partial grant reimbursements for Stop and Drive locations and delayed other requests pending additional documentation. Board members approved $3,150 for painting at Stop and Drive 27 and $4,700 for painting at Stop and Drive 28, but said receipts for flood lights and demolition work were not adequate and would need to be supplied before further reimbursements.

The board’s president opened the meeting by noting strong local tax receipts, saying, “our April sales tax came in at 348,000 compared to 298 last year,” and that year-to-date collections were running roughly 8.6% ahead, lifting projected sales-tax receipts to about $3.4 million for the fiscal year.

On the grant requests, staff told the board that Stop and Drive 27 had provided a revised painting receipt for $3,150 but had not provided acceptable documentation for the flood lights or demolition work. Board members said the painting receipt could be accepted under the board’s prior guidelines but that the other items should remain denied unless the applicant produced more complete proof of purchase or a vendor invoice.

The Stop and Drive owner spoke to the board about the missing documentation, saying he had paid contractors immediately after wind damaged a canopy and had provided a copy of the check: “I did have a copy of the check,” he said, and added that he would try to obtain the subcontractor’s invoice or the bank endorsement showing the check cleared. Board members and staff noted that a cancelled‑check endorsement or an itemized vendor invoice commonly satisfies audit standards.

Board member Brandon summarized the documentation standard when advising the owner: “If you can get us the back side of that check that shows it’s a cancel check that it went through the system, that would show the check clear payment,” he said.

After discussion, a motion to amend the award for agenda item 9 was made to cover the painting amount of $3,150; the motion passed. For agenda item 10, the board approved $4,700 specifically for painting at Stop and Drive 28, but left other items pending until the applicant could provide the missing receipts. Agenda item 11, a request from Texas Proud H2O for a signage reimbursement, was tabled because the applicant or representative was not present.

Votes at a glance: - Approve minutes of May 4, 2026 — approved by voice vote. - Award Stop and Drive 27 (painting) — approved, $3,150 (other items denied pending receipts). - Award Stop and Drive 28 (painting) — approved, $4,700 (other items pending receipts). - Texas Proud H2O (signage) — tabled for lack of representation.

Board members asked staff to publish clearer examples of acceptable receipt documentation on the GDC website to reduce repeated back‑and‑forth with applicants. Several members also raised scheduling and logistics for a proposed joint workshop with the economic development director on July 6, pending council availability.

Next steps: applicants with missing documentation were told to return with vendor invoices or cancelled‑check endorsements; the board said it will consider those supplemental documents at a future meeting and will publish examples of acceptable documentation on its site.