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Library board reviews draft five‑year sharing agreement with Uinta County
Summary
The board reviewed a proposed memorandum of understanding to continue sharing physical circulating materials with Uinta County (removing Wasatch from the agreement), clarify privacy protections, require two months' written notice for termination, and request migration schedules from Uinta if it separates its catalog; staff will seek attorney review and then present it to commissioners.
Duchesne County Library staff presented a draft five‑year memorandum of understanding with Uinta County on Jan. 20 that would govern the sharing of physical circulating materials and cataloging cooperation.
The staff member described the document as a formal agreement that specifies responsibilities for sharing items and clarified exclusions for digital collections. "This is our formal agreement ... about the very basic requirements of how we share our items," the staff member said, and added that the draft removes Wasatch County from the consortium provisions because that county is not participating in shared cataloging or circulation.
The draft requires two months' written notice to terminate the agreement, to be delivered by hand or certified mail; staff said they would likely discuss termination first before formal notice. The draft also asks that if a partner county uses a third‑party vendor to migrate patron records and the catalog, that partner provide a migration schedule so Duchesne is not left waiting without information.
The memorandum limits the sharing covered by this agreement to circulating physical materials unless both counties agree to include digital collections or third‑party vendor contracts (for example, Blackstone, Libby or Hoopla). The staff member emphasized protecting patron privacy and agreed the parties will share only appropriately stored and lawfully handled patron information.
The item was presented for review; the staff member said the county attorney will review the draft and, if there are no substantive changes, the board will recommend it to the county commission at the next meeting.
