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Avon awards park construction contracts, staff to close a roughly $400k shortfall
Summary
Council awarded low bids for Burnett and Whitten Meadows parks and separate pickleball courts, and approved an owner's‑rep professional services contract; staff said the combined projects currently exceed available funds by about $400,000 and will pursue value engineering, reprioritization, or use of impact/food & beverage funds.
The council approved multiple park construction contracts and a professional services agreement on March 12 after staff presented bid results and a funding review.
What passed: Council awarded the Burnett Park and Whitten Meadows base bid to Mattcon Contracting (lowest responsive bidder) and approved a separate award for the pickleball courts to McDougal Pierce. Council also approved a professional services agreement with Rigdon Construction as owner’s consultant for the parks work with a not‑to‑exceed fee of $250,000.
Funding and shortfall: Staff said the combined scope and selected alternates currently put the projects roughly $400,000 over the initial sources-and‑uses estimate. Options discussed included negotiating reductions with the winning contractors, paying some alternates out of next year’s budget, or using existing recreation impact fees, tree mitigation funds, or food & beverage fund balances. Staff signaled some alternates (landscaping and seasonally sensitive items) could be delayed into the following year and paid from future budgets.
Council direction: Members urged staff to proceed with awarding the low bids and then return with a plan to close the budget gap through value engineering, re-sequencing work, or appropriation reallocations. Council approved the awards and the professional services contract, and staff said they would report back on savings options and any required supplemental appropriations.
Why it matters: The awards move long‑planned park improvements and the new pickleball facility toward construction; council recognized the projects are largely funded by non‑property tax sources (recreation impact fees, food & beverage, tree mitigation) and emphasized fiscal prudence while completing visible community amenities.
