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District to seek alarms for 126 refrigeration units, and to present annual food-service vendor contracts
Summary
Administration asked the board to place on next week's agenda a refrigeration alarm purchase to protect food across 126 units and reviewed recommended food-service vendors for 2026–27; annual service fee and contingency plans were described.
Mr. Green briefed the board on a proposal to purchase a district-wide refrigeration alarm system to monitor 126 refrigeration units (freezers, coolers, milk coolers) and notify designated staff after three consecutive out-of-range temperature readings to reduce food loss. The system integrates with the district's existing "smart systems" for training and sanitation, includes a one-year warranty and rapid-response service, and carries an annual service fee noted in the packet (about $6,900).
Board members clarified installation responsibilities (vendor installs with district maintenance and IT coordination), notification pathways (text/phone alerts), vendor rapid-response procedures (vendor repairs; district staff handle off-site food relocation to district warehouses), and that the presenter did not have precise historical failure-rate data. Administration asked the board to place the purchase on next week's regular meeting agenda for approval.
Mr. Green also reviewed the recommended 2026–27 food-service vendor roster — including the district's bakery, dairy and prepared-food vendors — and noted these vendors meet nutrition standards and long-standing district relationships. Board members asked staff to include clearer total-cost figures in the packet when the item returns for a vote.
