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Board approves SRO agreement and several contracts; financial report accepted
Summary
The East Otero board approved an intergovernmental agreement for a school resource officer, purchased teacher computers, approved a website provider and accounting support, and conditionally approved a student-data contract; the board accepted the quarterly financial report noting a temporary $1.2M shortfall until state/title and property‑tax revenues arrive.
At its meeting, the East Otero School District Board approved a set of operational and contractual items and accepted the district’s first‑quarter financial report.
Financial report: Heather presented the district’s new-format quarterly report and noted bank balances as of Sept. 30. Board members observed a roughly $1.2 million deficit “until we get that other money in,” Heather said, and staff reiterated that title funds and property tax receipts are expected later in the fall.
Votes at a glance (motions approved by recorded roll call unless noted): - Consent agenda (personnel hires, master action plan, accountability committee membership): approved (ayes: Mrs AA, Mrs Sia, Mrs Hines). - Quarterly financial report: accepted (ayes: Mrs AA, Mrs Sia, Mrs Hines). - Minutes (Sept. 23, 2024): approved (ayes: Mrs AA, Mrs Sia, Mrs Hines). - Intergovernmental agreement (SRO) with the City for 2024–25: approved (packet listed ~$44,480 for the 8–10 month portion of the year). Staff said the payment covers the officer’s wages and benefits but not the department patrol car or the SRO dog. - Purchase of 20 teacher laptops: approved in the amount of $25,980 (technology budgeted replacement cycle). - Website provider (Finalsite): approved; staff cited accessibility and direct-editing features and a locked‑in annual price cited at $15,840 per year (five‑year contract; $5,500 initial fee to begin development). - Contract with Redlands Accounting & Advising to assist with audits and accounting cleanup for 2022–24: approved at $23,000. - Aubrey (student‑data system): approved with a condition — the board required an updated, itemized quote and calendar of invoice dates and a written annual training commitment for incoming staff before fully executing the multi‑year contract. Staff said the initial subscription/implementation numbers in the packet represented multi‑year pricing.
School resource officer: The superintendent described the SRO’s role as broader than presence at the high school: the officer will provide safety presentations, participate in the Explorer program, and attend events districtwide. "He’s a drug‑sniffing dog and he’ll do tracking and narcotics, and he’s real cute," the superintendent said of the K‑9 partner. Staff confirmed the district will pay its share from the general fund and that the city will supply additional support.
Procurement and conditional approvals: The Aubrey contract was approved contingent on receiving an updated contract that clarifies invoice dates and training commitments; the board amended the motion to include that requirement and voted to approve on that condition.
Next steps: Staff will finalize the Aubrey contract language per the board’s request, return refined BEST‑grant cost shares for the roofing proposal (if the board chooses to pursue the grant), and bring a partial‑management recommendation to the board in November.
