Bethel committee approves $37,437 task order to advance highway garage roof work, subject to date revisions

The Town of Bethel Procurement Committee voted to recommend a $37,437 task order to retain STV as a project manager/owner’s representative to advance evaluation and procurement for the highway garage roof. The approval was made subject to revising contract dates in the task order so they reflect the project schedule and STV’s availability.

Staff told the committee the town has had intermittent efforts on the roof for years, with earlier reviews dating back to 2018. Committee members said initial work indicates the older north flat roof likely needs replacement while the garage portion may be refurbished and coated rather than fully replaced. Members also raised concerns about added conduit and load on trusses after a solar installation and asked that the structural trusses be rechecked.

The STV task order presented staff time estimates (noted in the document as 23 hours per week for eight weeks, or about 184 hours) and an authorized-fee line of $37,437. One member noted an older task-order draft showed $51,000; staff confirmed the current total authorized fee is $37,437. Committee members asked staff to confirm that STV will remain on the project as needed because the master agreement and task order currently referenced start dates in the past and an end date of December 2026.

A committee member raised the possibility of using in‑house staff or hiring a structural engineer directly, but others argued the project complexity and past delays mean an outside project manager is warranted to finalize specifications and run the procurement. The chair moved to approve the task order and amended the motion to make approval subject to updating the dates in the task order; the motion carried on a voice vote. The transcript records 'aye' responses but does not provide a roll-call or named vote tally.