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Council delays pay/classification decision after highway office coordinator says role now combines multiple jobs
Summary
Council adopted a new 'office coordinator' job description for the highway department but agreed to re-review classification, hours and retroactive pay in July after staff said the single role had absorbed duties previously done by two or three employees.
Council members adopted a job description titled "office coordinator" to consolidate several highway office duties into one formal classification, but attendees said the classification as currently scored and budgeted (35 hours per week, comp time rather than overtime) does not reflect the workload.
A highway office employee described the workload in first person during the discussion: "I am the only one in the office and I am the only one that's doing all of this," adding that the position now includes payroll, budget tracking, insurance claims and emergency callbacks that previously were distributed among multiple staff.
The council voted to postpone any retroactive pay or reclassification until the July meeting and to ask the HR consultant (Addie) to re-score the position with the detailed duties the employee provided. Council members discussed raising the weekly hours to 40 and possibly creating a backfill or part-time helper for peak tasks. Anton moved and the motion to postpone and re-review carried.
Why it matters: Highway operations depend on timely administrative support; incumbents said after-hours call-in and emergency duties are common and that the current 35-hour classification has caused consistent comp-time use rather than overtime pay.
Next steps: Staff will work with the HR consultant to rescore the job description, consider a 40-hour classification or other pay adjustments, and return recommendations to the July council meeting.
