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Regional Planning Commission lays out FY25 budget framework, flags timing shortfalls
Summary
RPC staff presented the FY25 budget showing roughly 90% of revenue from federal/state grants, administrative costs budgeted under 7%, and timing-related reimbursements producing a temporary ~$600,000 deficit; staff said the budget remains a draft to be finalized later in the year.
The Regional Planning Commission heard an overview of the proposed fiscal year 2025 budget during a study session on Aug. 23, where staff said the draft reflects updated grant data through late July and remains subject to later adjustments.
Ryan and Tammy, who led the presentation, said the agency projects about 305 staff and expects roughly 90% of revenue to come from federal and state grants. They highlighted that administrative costs are budgeted to remain below 7% of the agency budget to preserve competitiveness on grant applications that typically cap administrative expenses at 15–20%.
Staff told commissioners that a timing issue in processing reimbursements left the July financials showing an approximately $600,000 deficit; that shortfall resulted from June and July receipts being processed in early August and does not reflect a permanent revenue loss. Ryan said inter‑fund transfers and one‑time roll‑forward activity from 2024 account for much of the variance between the originally submitted 2024 budget and the revised numbers shown in the packet.
The presentation broke the budget into multiple funds. Highlights included: the police training fund (now its own fund at auditors’ recommendation), the Early Childhood fund (serving more than 5,000 children and families), Fund 109 (large roll‑forward tied to a planned facility relocation), and revolving loan funds (fund 475 has about $4.2 million in loan obligations but roughly $3.7 million is already restricted by outstanding loans).
Commissioners asked for clarification on the rental assistance line that appears as a $5.5 million grant award; staff explained that $5.5 million is the original award amount and that roughly $1.3 million remains available to spend. Staff also described ARPA‑funded local safety lighting projects (the so‑called sleep initiative) in three communities intended to improve outdoor lighting and safety.
After questions, the commission voted to accept and place the budget materials on file as a study session item; a final budget and any salary/compensation adjustments will return for action later in the year.
The packet and study discussion will inform the formal FY25 budget adoption discussion scheduled for a future meeting (the presenters noted November as the typical timing for final budget action).
