Council approves City Hall roof contract; staff to return with contract and budget amendment

Pleasant Hill Council members voted on June 8 to award Bid Number 05‑26 for the City Hall roof replacement to Quality Roofing and to procure Trimco system materials directly.

"The lowest responsive bidder was the quality roofing company. They came in with a total bid of 207,000," Scott of Building Solutions told the council during his presentation of the manufacturer evaluation and bid recap. Scott said the city would procure materials from Trimco for about $49,343.17 and that an unforeseen-condition allowance of roughly $45,000 was included to cover potential rusted decking.

City staff noted the original budget for the project was $200,000 and recommended a $99,343.17 budget amendment to fund the known overage from the capital improvement sales tax fund balance; staff said any use of the ~$45,000 contingency beyond that figure would be covered from the general fund if necessary. Staff said they would return with the final contract documents and the formal budget amendment after council direction.

Members of the public asked questions about the scope and warranty: a commenter asked whether the proposal included metal coping on stone walls (staff confirmed that the $4,500 alternate covered that item), and another asked whether an existing warranty had been checked (staff said none was found). Council discussion included questions about material alternatives and prevailing‑wage impacts on municipal project pricing.

A motion to award the bid and proceed with materials procurement passed on a roll-call vote: Councilwoman Niner yes; Councilwoman Dumer yes; Councilman Patterson no; Councilman Elliot yes.

Next steps: staff will prepare contract documents and the budget amendment for a future council meeting, with the vendor schedule projecting a September start and mid-October to November completion window.