Purchasing Department seeks sole-source approval for Odyssey maintenance with Tyler Technologies at $533,893

The Purchasing Department requested on Jan. 28, 2025, that the City Council approve a one-year, $533,893.46 sole-source renewal for Odyssey Software (Enterprise Justice) maintenance and support from Tyler Technologies, Inc., citing Texas Local Government Code 262.024(a)(7)(A).

The agenda packet asks the council to grant an exemption from competitive bidding under Texas Local Government Code §262.024(a)(7)(A) — an exception allowing procurement from a single source when patents, copyrights, secret processes or monopolies make alternatives infeasible. The proposed contract term is Jan. 1, 2025, through Dec. 31, 2025, under Proforma No. 109608, and the packet lists account number 5-1100-415-00-200-002-0-336 for the $533,893.46 charge.

The item was filed in the meeting materials as submitted for Ignacio Amezcua and submitted by Ived Sepulveda; Monica Salinas is shown as final approver on the submission form. The packet includes a Sole Source Declaration, Sole Source Letter, Sole Source Affidavit, vendor stock form, and a legal approval note indicating the exemption request is supported by the cited Texas statute.

The Purchasing Department described the request in the agenda language; the packet names Tyler Technologies, Inc. as the sole vendor for Odyssey (Enterprise Justice) maintenance and support to be used by the HC IT Department. The agenda entry does not record a motion or vote in this segment; it presents the request for council consideration as part of the CC regular agenda special meeting.

If the council approves the requested exemption and the contract renewal, the one-year maintenance agreement would be in effect for the 2025 calendar year. The agenda documentation does not specify whether matching funds were required or whether additional department approvals beyond the listed packet signoffs are outstanding.