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Boosters, liability and student volunteers: committee requests more review of district booster-club policy
Summary
The committee discussed recognition processes, liability, donation approval and whether students should volunteer at off‑campus booster events where alcohol may be present. Members asked administrators for clearer guidance and a 'mini-handbook' for booster clubs and paused formal action pending more information.
Committee members spent an extended portion of the meeting reviewing policy 915 (booster clubs), focusing on recognition, limits on booster authority, donation approval, liability, equitable spending and student volunteer circumstances.
Administrators proposed language making clear that booster organizations do not have authority to direct district employees and that the district will not assume liability for booster actions taken off campus. Discussion ranged over how donations and equipment gifts should be approved (administration recommended superintendent or business administrator sign-offs to avoid unanticipated upkeep costs), whether booster organizations must provide bylaws and financial reports for recognition, and how Title IX/equitable-spending rules should inform the district’s oversight of booster money.
Members debated whether students should volunteer at booster events where alcohol is present. One member argued that students acting in a school or mandatory capacity should not be placed at events with alcohol; another member said volunteering is often an important community activity and that removing those opportunities could reduce support for school programs.
Administrators recommended two possible approaches: (a) adopt cleaner, more hands-off policy language, or (b) keep clearer requirements and create an administrative regulation or booster handbook that lays out recognition, insurance, bylaws, financial reporting, and required clearances. The committee did not move the booster-club policy forward and asked staff to gather more information and bring back recommended next steps in August.
