City recommends $4.258 million award to Vance Corporation for 2025 pavement maintenance program

The Lancaster public-works department recommended awarding the 2025 pavement-maintenance contract to Vance Corporation for a project that will treat roughly 2.5 lane miles of roadway, city engineering staff said Tuesday.

Assistant director of public works and city engineer Nick Goden told the council the city’s pavement-management program reported an overall Pavement Condition Index of 52, placing about half the network at or below the city’s fair threshold and necessitating targeted maintenance. "The city of Lancaster maintains approximately 1,510 lane miles of roadway," Goden said, noting the network’s estimated replacement value and the importance of timely treatment.

Vance Corporation submitted the lowest responsive bid. With a 20 percent contingency and costs for materials testing and labor-compliance consultants, staff presented a total project estimate of $4.258 million and recommended awarding Public Works Construction Project No. 24023. The project scope includes rehabilitation along Lancaster Boulevard (Division Street to 15th Street East) and a neighborhood bounded by 30th Street West, 26th Street West, Avenue L4 and Avenue L8.

Staff described the street-selection process as data-driven, weighing pavement condition, average daily traffic and a weighted effectiveness ratio to allocate limited funds where they provide the most value.

Council moved to approve the project award; the motion carried with four yes votes.

What’s next: Staff will execute the contract with Vance Corporation, finalize consultant task orders for testing and compliance, and schedule construction; the project is the latest step in a multi-year pavement strategy to prevent further decline of the network.