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Council approves Keystone software purchase, police laptop and opens $15,000 PO for firefighter physicals
Summary
Burns Harbor council approved three purchase orders including Keystone billing software ($10,120), a Dell laptop for the police department ($2,572.75), and authorized a $15,000 PO to cover annual firefighter physicals that will be liquidated as individuals complete exams. The purchase orders passed on a 3–0–1 roll call (one abstention).
Burns Harbor’s Town Council voted to approve three purchase orders at its June meeting: PO3427 for Keystone billing and payroll software ($10,120), PO3391 for a Dell police laptop ($2,572.75), and PO3418, an open purchase order of up to $15,000 to cover annual firefighter physicals. The council discussed that the firefighter funds will be drawn down as individual members complete required physicals rather than spent immediately.
The council motion to approve the purchase orders carried in roll-call voting, with three councilmembers voting yes and one abstention. Council also approved a small increase to a previously quoted technology expense (a $627.40 increase to a quote, raising it to $6,569.83) after staff explained the change related to technology upgrades intended to harmonize two systems.
Clerk-Treasurer staff said the firefighter PO “would basically… be liquidated as each time that someone did a physical,” explaining the intent to manage the line over time. Council members asked for clarification about whether line items covered age-related additional testing and vaccines; staff said those costs would be charged as needed and documented through invoices.
Next steps: staff will circulate invoices and track the PO balance as physicals are completed. The council did not modify the underlying budget lines at the meeting; staff noted the amount had been planned in the fire department budget.
