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City outlines multiple procurement items: GIS subscription, equipment rentals, counseling contract and banking agreement
Summary
Staff previewed several procurement items including an ESRI GIS subscription (three years, up to $300,000), an amendment with C4 Rents, a chiller replacement, a counseling contract split between Fire and Police, and a Bank of America government‑banking agreement that includes a $30,000 credit.
At the agenda review, staff summarized a set of consent and procurement items the city will present to the commission, including software, equipment and banking services.
Technology: staff presented a noncompetitive three‑year subscription for Environmental Systems Research Institute (ESRI) GIS software at $60,000 per year and a three‑year aggregate cap of $300,000 (with references to packet limits not exceeding $100,000 per fiscal period).
Equipment and services: staff described an amendment with C4 Rents for annual rental equipment used by event staff (not to exceed $200,000) and a piggyback agreement to purchase a smaller‑capacity chiller to replace a previously sold unit. Staff also noted a counseling services contract (Maria Guma’s organization) with an annual expenditure of about $157,000 split between fire and police; a commissioner asked that staff pull that counseling item so the chiefs can discuss it further.
Banking: staff requested approval of an umbrella agreement with Bank of America for government banking services tied to the city’s ERP conversion and procurement waiver. Staff said the city secured a $30,000 credit as part of the arrangement; rates and fee details were noted in the agenda packet.
Commissioners did not take final votes during the agenda review; staff said the items will be returned on the consent or regular agenda with procurement documentation for formal action.
