Finance committee: missed loan invoices and confusion over water-rate timing

The Village of Greenfield's Finance Committee reported on cash position and flagged two fiscal issues the council said staff will address.

Councilwoman Margaret Mobley, presenting the April 23 Finance Committee report, said Fiscal Officer Carolyn Snodgrass presented expense reports and the statement of cash position for Jan. 1–April 30, 2026. The committee found the Village did not send invoices in 2025 for recipients of revolving loans; the committee directed Fiscal Officer Snodgrass to write letters to each borrower notifying them of amounts owed and payment expectations.

The committee also reviewed water-department finances and traced the matter to two earlier ordinances. Ordinance No. 19-2022 increased water and sewer rates and included a provision for a 3% base-rate increase effective Jan. 1, 2025 and each year thereafter. Ordinance No. 38-2024 suspended a 2025 base-rate increase but specified rate increases would resume Jan. 1, 2026. According to the committee's review, the current council was not aware of the effective schedule, and base rates did not change on Jan. 1, 2026 as the ordinances anticipated. The minutes do not record any council vote to change rates on May 18; the committee discussion was presented as a review and direction to staff to clarify and correct billing and rate administration.

Fiscal Officer Snodgrass will begin contacting loan recipients and the Finance Committee will continue oversight of the water fund accounting and rate administration. The minutes do not specify dollar impacts or a corrective timetable beyond the direction to notify borrowers.