High Point finance committee approves contracts, vehicle buys and budget adjustments

Councilman Brett Moore convened the High Point Finance Committee on June 11 and the group approved a package of contract awards, equipment purchases and budget adjustments affecting stormwater, water/sewer, fleet operations, information technology and housing.

The committee approved the annual stormwater maintenance contract after Melinda King, Assistant Public Service Director, said PDC submitted the low bid at $376,980 and staff recommended awarding the work to that firm. "We did receive three bids for that contract. PDC came in at low bid at $376,980," King said, and the committee approved the item by voice vote.

Allison Craft, Water Resources Director, recommended awarding the water/sewer maintenance on-call contract to PDC at about $1,688,810; Craft told the committee the figure reflects a reduction from roughly $2.6 million last year as some work will be performed in-house. "We're going to try to pull a little bit more work internally," Craft said. The committee approved that contract by voice vote.

Fleet purchases approved included three Chevrolet 1500s and two 2500s for sewer operations ($226,494), two Ford F-550 packer trucks for environmental services ($312,841.20), two Dennis Eagle side-loader refuse trucks ($798,790) and three Ford responders for police/park ranger use ($141,610.22). Kevin Rogers, Fleet Services Director, noted delivery estimates ranging from under six months to under 365 days and recommended declaring existing vehicles surplus for online auction; council members agreed and passed the purchases by voice vote.

Transportation Director Greg Venable secured approval for the Piedmont Triad Regional Mobility Call Center cost-share, a $241,670.20 arrangement funded in part by FTA dollars; High Point's share is $37,000. Venable said the share is based on a 24-month call volume split among participating agencies.

Information technology renewals were also approved. Virginia Baskin, Assistant IT Director, presented a Cisco Duo multi-factor authentication renewal for $107,342.46. Baskin also presented a three-year Mimecast email-security subscription with the first-year payment of $132,212.28; staff recommended awarding the contract to SHI for multi-year rates. Adam Ward, IT Director, recommended a sole-source renewal with ARC Technology Consultants for the Citrix Workspaces environment at $93,545.15; the committee approved each item by voice vote.

Financial items included an annual authorization to write off delinquent utilities and miscellaneous accounts receivable, presented by Bobby Fitz John, Financial Services Director, who said the city has had success with the North Carolina debt set-off program. The committee also approved appropriating bond premium proceeds from recently sold 2026 A and B general obligation bonds to cover project and issuance costs, and approved a roughly $110,000 supplemental occupancy-tax/showroom-license appropriation to cover pass-through June payments to Visit High Point and the Market Authority.

Fire Chief Bryant Evans requested and the committee approved a sole-source $79,000 purchase agreement with Paragon Technologies for a data-integration analytics platform to link RMS, Workday and CAD data and support staffing predictions and operational decision-making.

Deputy City Manager Greg Ferguson presented and the committee approved a second amendment extending the inspection period for about 4 acres near Truist Point Stadium with the David and Helen Congdon Family Foundation to Dec. 31, 2026 to allow continued negotiation of the sale terms.

All of the above items were approved by voice vote; no roll-call tallies were recorded in the transcript. Councilman Brett Moore closed the meeting after acknowledging staff departures and upcoming community events. The committee’s approvals authorize staff to execute contract documents and proceed with the purchases and appropriations described.