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Highland Village park amenities complete on city side but acceptance delayed over developer work
Summary
City staff reported site furnishings and pouring pads for Highland Village were purchased and installed with $24,799.41 spent; the city has not accepted the park because developer obligations for turf and plant establishment were not met and photographed areas appear worse this spring.
Parks & Recreation Director J.C. Kennedy told the Park Advisory Board that the city-authorized Highland Village site amenities are installed and city-funded expenditures total $24,799.41, leaving no remaining city funds for those amenities.
Kennedy said the City Council authorized $20,299.40 for site furnishings in June 2022 and the city incurred an additional $4,500 in installation charges for pads and installation. The city’s portion of the work is complete, he said, but the city has not accepted the park because the developer’s obligation to maintain turf and plantings for the specified maintenance period was not satisfied.
The nut graf: the city completed its contracted portion of site amenities but is withholding formal acceptance pending the developer’s fulfillment of the mitigation and maintenance obligations in the recorded development agreement. Kennedy said staff photographed areas on April 3, 2024 that remain unfinished or have deteriorated compared with last fall and that those deficiencies formed the basis for non-acceptance.
Board materials cited the Development Agreement (Section 3, Park System Mitigation, and specifically section 3.5 Maintenance Service) as the reason the developer must provide three months of maintenance after substantial completion to ensure turf and plant establishment. Kennedy recommended the board note that acceptance is on hold until those conditions are met.
Next steps listed in the packet include continued monitoring of the developer’s work, photographic documentation of problem areas and, once turf and plantings are established per the agreement, formal acceptance and transfer of maintenance responsibility to the city.
