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Waverly council approves purchase of new police phone and radio recording system with lease cap
Summary
Council approved acquiring a new phone and radio recording system for the Waverly police department from Insight Corporation at a discounted system price of $13,740, with financing through Fleetwood Finance Leasing LLC; approval was contingent on the three-year lease total not exceeding $15,000.
Andrea, speaking on behalf of Police Chief Winfield, told the Waverly Village Council on Aug. 21 that the police department’s phone and radio recording equipment is “outdated and at the end of life” and that new recording capability is important for investigations and officer and community safety. She said Insight Corporation offered a $4,000 discount, bringing the system cost to $13,740, and proposed financing the purchase through Fleetwood Finance Leasing LLC with a $1 buyout at lease end.
Council members pressed Andrea for clarification about figures in the vendor documents, asking whether $13,740 covered hardware only and how maintenance and annual payments were being calculated. One council member noted a finance fee of $5,395 listed in the materials and said final figures would need to be determined when the lease is finalized. Andrea told council the maintenance and financing details would be clarified at lease signing and that staff could return with final numbers if needed.
A council member moved to approve purchasing the system and to reallocate budget lines as necessary, with the explicit condition that the total cost over the three-year lease not exceed $15,000. The motion was seconded and passed on a roll-call vote.
Why it matters: Recording systems preserve evidence for criminal investigations, help reconstruct emergency calls and radio transmissions, and support officer safety and public accountability. Council limited its approval to a not-to-exceed lease total to ensure staff return with final financing details if costs exceed the established cap.
Clarifying details: The vendor named in the packet is Insight Corporation; the proposed financing vehicle is Fleetwood Finance Leasing LLC and KS State Bank is referenced in the lease materials. Transcript figures: system cost after a $4,000 discount reported as $13,740; proposed annual payment figures and maintenance totals were discussed in council questions and were described in the packet as an annual payment of $6,379. The council set a conditional approval not to exceed $15,000 for the lease term.
Next steps: Staff will finalize lease figures and return to council if the final cost exceeds $15,000.
