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Douglas County discusses inspections, training center design and small procurement items
Summary
The board reviewed several procurement items: $15,000 for UES special inspections at a DOT storage facility (with 20% contingency and potential change orders), a $297,212 phase‑1 design contract for a fire training center, an $8,920 Comcast camera expansion, a $732 shredding agreement for GCIC materials and a consolidated cybersecurity renewal.
County staff presented multiple contract and capital-project items for board consideration.
DOT storage facility inspections: Staff asked for approval of a $15,000 contract with UES for special inspections funded by SPLOST 2022 and explained a 20% contingency was added after discovering issues not accounted for in the original proposal. Julia Jenkins said structural review is ongoing and that the design/management team is evaluating two options (repair roughly 80% of the structure or replace with a pre-engineered manufactured building). Jenkins said staff expects to return in the first week of July with recommendations, that change orders are likely, and that the team aims for a spring completion next year if a course of action is chosen.
Fire training center design: Staff presented a two-phase design–build contract with Build Smart Enterprise LLC for phase 1 design at $297,212 funded from SPLOST 2022. The administration said preengineered building delivery timelines are four to six months and that the board will be asked later to approve additional funding for complete construction once the final design and budget are available.
Smaller procurement items: Staff briefed the board on an $8,920 Comcast amendment to expand recording and camera capacity at the Public Works Transfer Station and Recycling Center; a $732 master service agreement with Momentous Shredding Solutions for destruction of Georgia Crime Information Center (GCIC) materials (staff clarified GCIC destruction requires certified vendors); and a consolidated annual cybersecurity renewal presented as an aggregated contract that yielded roughly a 15% savings according to the information services director.
Commissioners asked about potential change orders, environmental concerns (asbestos analysis for the DOT storage facility found only small items and no large remediation was required), and whether countywide contracts for services such as shredding could provide economies of scale. Staff committed to return with detailed timelines, a structural recommendation for the DOT facility, and any additional funding requests.
