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Vanlue council accepts SWAP reimbursement grant, approves ArcGIS support contract and forms source‑water committee
Summary
At its Sept. 23 meeting the Village of Vanlue Council approved a reimbursement grant for source‑water work, accepted a three‑year ArcGIS mapping support contract to help manage water assets, and the mayor announced formation of a committee to develop a Source Water Protection Plan.
The Village of Vanlue Council on Sept. 23 approved expenditures and directed work related to the village water system after the village administrator described inspection findings and operational problems.
Village Administrator Leo Hendricks told council the water tower and wet well were inspected on July 23 and that the village is awaiting a formal proposal for recommended repairs. Hendricks said the village had an EPA triennial visit on Aug. 23 that requires sampling of the softener media because the media has been in place more than 10 years. He reported continuing malfunctions in the softening system that have affected meters: as of the meeting, 73 meters have been replaced at least once or replaced with new units. Staff are conducting hydrant flushing and valve exercising to clear iron residue from mains tied to softener issues.
Hendricks reported that the village was awarded a SWAP (Source Water Area Protection) grant and asked council for formal approval to begin purchases; the minutes record the award as $14,900 in one staff report and show a council motion approving $14,906.00. The minutes describe this grant as a reimbursement award and state the village will have six months to spend the funds and submit requests for reimbursement.
Council also approved a three‑year cooperative contract with RCAP for ArcGIS mapping support at $1,294 per year, to be split between the water, sewer and streets accounts. Hendricks said the mapping system supports lead and copper reporting, meter replacement records, line‑repair documentation and OUPS locating reports; he recommended council accept the contract so staff can continue using the mapping system.
Mayor Robert Wells said he will form an 8–10‑person committee to develop the Source Water Protection Plan and listed potential members including Ben Brooks, Jared Fry and Fire Chief Steve Baum; a committee meeting was scheduled for Sept. 25. The plan must be submitted for final approval and implemented if accepted, the minutes say.
Council approved the grant and contract motions unanimously. The council recorded the water‑system items as reimbursement work tied to the SWAP award and as part of an ongoing effort to evaluate five‑year budget forecasts for future rate considerations, meter replacements and tower maintenance.
