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Claremore approves $400,000 enterprise asset-management contract to modernize public works
Summary
The council approved a procurement for an enterprise asset management system (OpenGov) with a $400,000 total contract and first-year license around $90,000; staff said the system will help track projects, assets and maintenance and provide public transparency.
The Claremore City Council approved the purchase and implementation of an enterprise asset management system (OpenGov) intended to centralize Public Works project tracking, asset inventories and maintenance records.
Public Works staff described the full contract price as $400,000, which includes implementation and integration work. Licensing costs were presented as approximately $90,000 for the first year with projected increases to about $100,000 by the third year. Staff said the system will allow the city to track project lifecycles, link work orders to GPS coordinates and photos, and make data available for public display on the city website.
Council members asked about security and integration with other city systems; staff said the city maintains on-site backups and is scanning and imaging files so that uploaded records will also be stored on city servers. Staff portrayed the procurement as a way to increase operational efficiency, accountability and citizen transparency.
The motion to approve the contract was moved and seconded and passed on roll-call votes recorded in the transcript.
What happens next: implementation, configuration and staged integration are expected to follow; staff said Public Works will be the initial focus before broader systems integration with finance or utility billing is pursued.
