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Mount Gilead council asks administrator to draft ordinance to raise spending threshold to $30,000, explores issuing credit card
Summary
Council directed Kathy to draft legislation to increase the mayor/administrator purchasing threshold from about $15,000 to $30,000 and voted to have Kathy prepare legislation on issuing a village credit card to the administrator, with limits and oversight to be determined.
Council members on March 16 moved to raise the village purchasing threshold and to explore issuing a credit card for the administrator to reduce out-of-pocket reimbursements.
A council member proposed increasing the threshold that currently sits around $15,000 to $30,000 to reflect rising costs and to avoid multi-week delays for needed purchases. The council voted to ask Kathy to draft the necessary legislation for consideration at the next meeting.
Separately, members discussed providing a village credit card for the administrator for travel and operational purchases instead of monthly reimbursement. Council debated whether to set a limit and how to maintain accountability; one member stressed the need for oversight to avoid reputational risk from improper purchases. The motion passed directing Kathy to draft legislation that leaves the limit blank for council to fill in or to handle over multiple readings.
Council emphasized the card would be a credit card, not a debit card, and said they would include appropriate controls and reporting in the proposed ordinance. The matter will return to council for specific limits and any required readings.
