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Committee recommends PT Farrell contract for Virginia Avenue South extension
Summary
The committee voted to recommend awarding a contract to PT Farrell Construction for the Virginia Avenue South extension (scenario 2) with a base amount not to exceed $3,001,007.66 plus a $300,000 contingency; staff said there was only one bid and that contingency covers unknown site conditions.
The Committee of the Whole recommended awarding a construction contract for the Virginia Avenue South extension project to PT Farrell Construction for scenario 2 base work with a not‑to‑exceed price of $3,001,007.66, plus a $300,000 project contingency.
Staff explained that the procurement returned a single responsive bid and attributed the limited bidding to a portion of the work that contractors view as a smaller, uncertain add‑on. Staff said they spoke with multiple contractors; while the single bid was not unusually high for the estimate, the contingency protects the village from unknown subsurface or timing issues.
A trustee pressed about contingency and procurement practice; staff replied that a 10% contingency is industry standard for projects with the potential for unforeseen conditions: “10% contingency is industry wide pretty standard,” staff said. The committee then voted to recommend the contract.
What’s next: The recommendation will be forwarded to the village board with the full motion text read into the record for clarity. Clerk read the motion and an accompanying deferred work scenario and contingency summary for completeness.
Vote: Committee recommendation approved by roll call; the committee read the full motion into the record before adjournment.
