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Walton Hills committee recommends low bids for two road programs, cites $200,780 savings
Summary
Councilors reviewed two road contracts — a $474,440 low bid for Ryan Drive/CD Circle and a $174,145.82 bid for the asphalt maintenance program — and discussed grant support and a small additional appropriation from the motor vehicle license fund; no vote is recorded in the excerpt.
The Village of Walton Hills Committee of the Whole reviewed contract recommendations for two road-maintenance projects during its May 12, 2026, meeting and highlighted a large estimated savings on one resurfacing job.
The committee discussed Resolution 2026-23, recommending Empire Paving as the lowest and best bidder for the Ryan Drive and CD Circle resurfacing project at $474,440. The chair said the village engineer, Mr. Gelati, made the recommendation and noted Empire Paving has not worked in the village under that company name but has performed work under Suburban Valley Engineering oversight.
Why it matters: the chair said the bid, together with an OPWC grant contribution, reduces the village’s expected net cost compared with an earlier estimate. “It’s a savings of $200,780,” the chair said. Committee discussion referenced an earlier estimated project cost “close to $700,000” and described a net village obligation in the mid-$200,000s after grant participation.
Councilors and staff also emphasized resident disruption and schedule. A committee member said Empire Paving projects are expected to take about 30 days, compared with other bidders’ schedules of up to 90 days, which would limit neighborhood disruption.
The committee then considered Resolution 2026-24, the pavement maintenance program. A staff memo identified Protect-A-Coat Corporation (also referred to in materials as Protective Coatings or Protect-A-Coat) as the lowest and best bidder for the asphalt maintenance work, with a bid of $174,145.82. The chair and staff confirmed the motor vehicle license fund will pay for this program; the chair cited a recent fund balance of about $184,000, said the budgeted amount was $150,000 and stated the committee would need an additional $24,000 appropriation to cover the full cost.
Procedural note: during the discussion on the asphalt maintenance program the chair asked for suspension of rules and stated, “I’ll make a motion to approve that.” The transcript excerpt does not record a vote or the motion’s formal outcome.
Background: speakers framed both items as part of the village’s ongoing residential road program and said staff use a grading template to prioritize the worst streets each year. Councilors stressed investments in neighborhood roads preserve walkability and everyday travel.
Next steps: the transcript shows recommendations and a motion but does not include recorded roll-call votes for these agenda items in the provided excerpt. Further action, formal votes, or contract awards may appear in later minutes or at subsequent meetings.
