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Walton Hills council authorizes contract for bank-reconciliation work
Summary
Council approved Resolution 2025-32 to contract with Local Government Services to finish bank reconciliations through March 31, 2024; staff said bank statements currently show more cash than books and that the firm has provided documentation of its work.
Walton Hills’ Village Council voted to authorize a contract with Local Government Services to complete bank reconciliations and related audit work through Dec. 31, 2024.
Council members reviewed reconciliation work already completed: staff said an earlier contract for $15,000 had only used about $6,800 and that Local Government Services proposed an additional engagement estimated at $10,000 with a $25,000 maximum to complete outstanding items. Nikki, a village staff member, described the core finding reported so far: "They're showing that the bank statements state that we have more money than what we are showing on our books," she said, and added that the reconciliation firm has provided the work they have done to date and that she can share that documentation with council.
Why it matters: reconciling bank statements to the village ledger is a basic financial control; council members asked whether the firm will provide a clear, transparent summary for council and residents and whether adjustments would be discussed with the village auditor. Staff said documentation has been provided and that further discussions with the auditor will follow.
Council moved to suspend rules and adopted Resolution 2025-32 authorizing the mayor to enter into the contract. Votes were recorded as 'yes' by multiple council members in the meeting transcript.
Next steps include finalizing the contract with Local Government Services, reviewing the reconciliation documentation, and coordinating any required auditor adjustments.
