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Council discloses prior audit findings, approves emergency payment for demolition invoice
Summary
Council discussed recent audit findings and approved Resolution 2026-7 allowing payment of then-and-now certificates for a demolition invoice tied to Cane Street; staff said negative fund balances remain in the sewer funds and that prior noncompliance findings have been reduced.
Council members approved Resolution 2026-7, authorizing payment of then-and-now certificates and declaring an emergency to pay an outstanding invoice related to demolition of a home on Cane Street.
Thomas, an administrative staff member, told council the village updated financial policies and that the payment requires council approval because the purchase requisition was not obtained beforehand. He noted the certificate of the fiscal officer certifies funds were available at the time of purchase. "Negative fund balances in the sewer and the sewer rehab fund. Those are contrary to state law," Thomas said, describing the disclosure in the annual financial statements and noting the village has reduced the number of negative funds since the prior audit.
The resolution passed on roll-call vote with one council member opposing. The discussion included a review of the statutory requirement that purchases over $3,000 require board approval and a brief review of corrective steps staff said they have taken to improve budgetary controls. Council also received routine first reading of an ordinance (262026-1) updating chapter 35 (personnel rules), with a public hearing and second reading scheduled for March 17, 2026.
Why it matters: the villages audited financial statements and corrective action plans affect fiscal transparency and the ability to access grants, loans or third-party service contracts. Council approved the immediate payment so the vendor can be paid while staff continues to implement updated financial controls.
Next steps: staff said they expect fewer repeat audit findings going forward and will continue to report on fund balances and budgetary controls to the council.
