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Resident urges time clocks and work-order tracking; acting manager outlines steps to verify hours
Summary
During public comment a resident pressed the village to implement time clocks and a better work-order system; the acting village manager said a simple work-order sheet has been implemented and staff are evaluating biometric time-clocks and payroll services to verify hours.
At the Dec. 16 New Lebanon council meeting resident Michelle Nadowski asked for updates on time clocks and the village’s work-order process, saying the topics had been discussed previously and had not appeared in recent meetings.
The acting village manager responded that a simple work-order sheet has been created and put into use to track employee tasks and hours. “I created a very simple work order sheet. It literally is the name of the employee, the date, and you will have ... a time in and a timeout,” the acting village manager said, describing the format and giving mowing at Don Rust Park as an example.
On time clocks, the acting manager said the village’s current software is not compatible with many commercial time-clock devices and that staff researched multiple vendors. The manager said they had narrowed the options to three devices, including a low-cost unit and one around $300, and were also discussing with financial consultants whether to outsource payroll to an external provider that could supply biometric time-clocking as part of the service. “If we go with a company ... they have actual biometric devices that they would supply as part of their package,” the acting village manager said.
The manager said the goal is to verify employee-reported hours and reduce manual payroll time, noting the village may present recommended devices to council once the evaluation is complete. The manager also said using an outside payroll service could automate parts of the process, including handling state retirement and tax withholdings.
Council members asked a few clarifying questions during the exchange but took no immediate action; the manager said the measures are underway and that staff will bring proposals back to council for consideration.
What happens next: staff will continue vendor evaluation and follow up with the council with a recommendation and cost estimates before purchasing or outsourcing payroll.
