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Committee reports year-to-date surplus, schedules budget amendments for road work and grant reimbursements
Summary
Officials reported year-to-date revenues exceeded expenditures and outlined budget amendments to cover an upcoming road payment and to account for a grant and reimbursement for equipment; an ordinance on the motor vehicle license tax was moved and seconded and received affirmative votes.
The Committee of the Whole reviewed preliminary finance figures on June 10, 2025, reporting that year-to-date revenues exceeded expenditures and that May also closed with revenues above expenditures. The presiding official told members that collections for "Rita" were up (percentage notation in the transcript is unclear) and that the city received $10,155 in investment income, a refund listed as $92,391, a distribution from the State of Ohio for municipal electric light tax (amount listed in the transcript as "$103,91.98," figure unclear) and $22,858 in tornado-relief funds from the Department of Public Safety.
Why it matters: council members said the near-term position will affect whether planned road work — identified as roughly $300,000 in the discussion — must be paid from the general fund. Finance staff said the payment will come out of the general fund depending on how the bill is coded and that a budget amendment is expected to cover a $7,500 payment connected with road work.
Finance staff also reported that the chief received a grant for equipment (transcript lists the grant as for "body"; the specific equipment or program name was not specified) and that the budget will be amended to reflect the grant and a reimbursement expected of $7,541. Staff said those two amendments will be included in the final budget presented the following week.
Bank reconciliation work is ongoing, staff said, and they are aiming for the audit to occur in July. Staff also noted administrative steps to notify affected parties: letters for a program scheduled to run from July through February will be sent out.
On a related procedural item, the council discussed the motor vehicle license tax language and statutory citation. A council member asked for a motion regarding the motor vehicle license item; the motion was seconded and several council members voted yes. The transcript indicates the ordinance had been received late the previous day; the motion text and mover/second names were not specified in the record provided.
The council did not finalize all budget language at the meeting; staff and council members agreed to bring amended budget language and resolutions back at the next meeting for final action.
