Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Municipal Finance Governance topic
No spam. Unsubscribe anytime.
Resident questions check-signing authority; board confirms Lois Jones as second signer
Summary
During open session, a resident asked whether an alternate signer exists if 'Chris' is unavailable; the board confirmed Lois Jones is listed as the second signer and can write checks, and agreed to allow Chris to sign Plymouth invoices on Net 30 terms without prior board approval.
During the Town of Bradford Select Board’s Nov. 4 open session, a resident raised a question about check-signing authority and whether someone could sign checks if 'Chris' was unavailable.
Joyce, a resident, asked whether there was a second person who could sign checks for the town if Chris were unavailable and whether the board would permit Chris to sign Plymouth invoices (Net 30) without returning to the board for approval.
The board reported that Lois Jones is listed as the second signer on the town’s checks and can write checks if needed. Board members discussed the request for Chris to sign Plymouth invoices without prior board approval; no formal policy change was recorded at the meeting, but the board noted the existing back-up signer and the request for administrative authority over Net 30 vendor invoices.
Why it matters: authorizing a staff member to sign vendor invoices without prior board action can speed routine payments, but also shifts administrative control. The board did not adopt a formal written policy on the record at this meeting; any change would require follow-up to clarify scope and limits.
