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Assessors note PILT receipt, LRAP award and move forward on office modernization and software procurement
Summary
The Board recorded receipt of $3,529 in PILT funds, noted an MDOT LRAP award, authorized the clerk to pursue Trio Motor Vehicle and Tax Collection modules, reviewed an internet quote and website RFP, and executed cancellation of the Tax Collector bond for Evelyn.
At its July 16 meeting the Sandy River Board of Assessors recorded several administrative and financial items and advanced multiple office modernization tasks.
The clerk circulated a letter confirming the town received 2024 Payment in Lieu of Taxes funds from the State totaling $3,529, and the Board reviewed a letter of award for the state MDOT Local Road Assistance Program (LRAP), alongside the annual report showing prior LRAP funds were used for capital improvements. The Board directed the clerk to research storm dates for FEMA eligibility related to the Saddleback Bridge (see separate infrastructure item).
For office modernization, Consolidated Communications provided a quote for internet-only service; the Board asked the clerk to confirm that VOIP phones are not wanted and to check whether separate lines for fax and phone are required. A draft website RFP was circulated and will be emailed to Second Assessor Joanne Taylor for review. Trio supplied individual quotes for its software modules and the Board authorized the clerk to pursue Motor Vehicle and Tax Collection modules, with Taylor expressing support for those modules. The Board noted that Tax Collection and budgeting functionality could reduce reliance on QuickBooks.
The Board also authorized outreach to local banks (Skowhegan Savings, Franklin Savings, Camden, and a bank recommended by Mickey Haas) to explore investment options for Plantation funds. A document was executed to cancel the Tax Collector bond for Evelyn. The clerk was directed to contact Efficiency Maine to investigate possible municipal rebates for installing air conditioning in the office, and the Board requested a chart of accounts be printed and presented at the next meeting.
No formal procurement contracts or bank agreements were approved at the meeting; the Board’s actions were approvals to pursue quotes and to direct the clerk to continue vendor outreach and preparatory work.
