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District staff say they will use unencumbered funds to cover some Highland PTO invoices
Summary
Superintendent Bizzy and finance staff told the committee they are receiving invoices from the Highland/Fritz PTO and plan to use unencumbered district funds to pay outstanding vendor bills so students receive items already promised; the total amount is not yet specified and staff will track the charges separately.
Superintendent Bizzy alerted the committee that the district is receiving invoices from the Highland (Fritz) PTO for items associated with end-of-year activities and curriculum evenings. She said the PTO is a separate organization with its own bylaws and insurance responsibilities, but staff recommended using district unencumbered funds to pay outstanding vendor invoices "so our students are not going without the things that were already promised to them."
A committee member asked whether the PTO had its own insurance to cover missing funds; Superintendent Bizzy said that is the PTO's responsibility and staff will follow up with the PTO president to confirm whether the PTO filed insurance claims or carried a separate policy. Committee members asked staff to track any reimbursements and to separate these charges in the accounting so they can be reconciled if future questions arise.
Why it matters: staff described this as an unusual situation handled in good faith for students. The committee agreed not to take a formal vote tonight and awaited exact invoice totals before a formal appropriation or vote at the full board.
