Columbus City Schools Records Commission approves revised records retention schedule

The Columbus City Schools Records Commission voted to approve a revised district records retention schedule during a brief meeting that opened with an overview of the commission’s statutory role.

Dr. Anthony Avaranda, who introduced himself as president of the Columbus City School Board of Education and chairperson of the commission, said the commission was created by "Ohio Revised Code section 149.41." He told members the proposed records retention schedule "contains no substantive updates" and had been shared with commissioners and uploaded to BoardDocs.

The chair said that, following the commission’s approval, the schedule "will be sent to the Ohio History Connection for approval and for review and approval as required by Ohio Revised Code section 149.41." The transcript does not indicate any substantive questions or debate about the content of the schedule.

A motion to approve the revised retention schedule was made and seconded (the transcript does not identify who moved or seconded). During the roll-call vote, those recorded as voting "yes" were President Dr. Miranda, Superintendent Dr. Angela Chapman, and Treasurer Ryan Cook. The chair announced, "The motion passes and the revised retention schedule is approved." The vote tally was three yes votes; no no votes or abstentions were recorded in the transcript.

After the approval, a motion to adjourn was made and seconded, and the meeting was adjourned. The transcript ends shortly after the adjournment motion was recorded.

Note on a transcript inconsistency: at the start of the meeting Dr. Anthony Avaranda identifies himself as president; during roll call the transcript records a "President Dr. Miranda" as present. The transcript does not clarify whether those are two different officers or a recording/transcription inconsistency; the article reports both statements as they appear in the record.