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IT official outlines $763,000 operating budget and says staffing changes produced $91,000 savings
Summary
An IT presenter told the Village of Mamaroneck budget committee that the proposed IT operating budget is about $763,000 — down from roughly $890,000 — driven mainly by staff reductions that produced an estimated $91,000 in personnel savings and by reusing in‑house systems instead of buying SaaS products.
An IT presenter for the Village of Mamaroneck told the budget committee the proposed IT operating budget for 2025–26 is about $762,210, a reduction from last year’s $889,927, and credited internalizing work and a staff vacancy for most of the savings. “Our budget is $762,210 which is a reduction from last year, where we had a budget of $889,927,” the presenter said.
The presenter outlined core operations — help desk, infrastructure, VPNs, long‑range antennas and 13 remote sites — and said the department handles projects in‑house, including a custom records management system built for the Harbor Master. He described that system as an example of why the village can avoid recurring SaaS licensing fees: the department evaluated off‑the‑shelf products and adapted its own ticketing tools instead. “We rolled it out, and now we have our own complaint system, and it didn’t cost us anything,” the presenter said.
Why it matters: the presenter argued that running IT internally yields steady savings versus contracting out: he compared Mamaroneck’s $763,000 IT budget to neighbor municipalities with higher IT spending and noted the village absorbed consultant tasks for a fraction of outside prices. The department said it completed projects in‑house that previously would have required six‑figure consultant bids.
Budget detail and tradeoffs: staff changes produced a net personnel savings the presenter estimated at about $91,000 after one IT staff left in March and responsibilities were redistributed to two remaining staff. The presenter also cited line‑item changes: a $25,000 reduction for network storage, a modest increase for Microsoft licensing to account for expected price hikes, and a Zoom licensing line raised to $12,500. He noted the department increased a small overtime line by $1,000 (about a 20% bump) as contingency.
Committee members pressed for specifics about police department support and the accounting system. A committee member asked whether the police still had a separate technical support specialist; staff clarified the remaining two IT staff now cover police needs after the previous employee’s departure. On a separate item, staff said a planned upgrade to the village financial system is only under discussion and no vendor quotes have been accepted.
What’s next: staff and committee members agreed to preserve savings where feasible and to monitor licensing cost trends. The department will prepare follow‑up information on staffing levels and vendor replacement options at the next meeting.
The committee moved on to the fire department’s capital requests after questions concluded.
