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Treasurer: Randolph County holds $6.42M; three dormant bank accounts closed during bank conversion, $100,000 ARPA elevator payment recorded
Summary
The Randolph County treasurer reported $6,417,027.57 under management, alerted the board that Farmers and Merchants Bank closed three dormant accounts during a systems change, and said the county paid $100,000 from ARPA funds for a courthouse elevator; the treasurer's report was adopted.
The Randolph County treasurer told the board on March 12 that the county has "a total of funds under management $6,417,027.57," and presented the most recent budget figures and fund balances.
The treasurer said the county's 2026 operating budget totals $13,173,818.97 and that, at the end of March, the budget showed a remaining balance of 83.16 percent (the treasurer noted the normal level at this point would be about 75 percent). He listed individual fund remaining balances, including County General (72.42%), Road (79.13%), County Library (80.42%), Solid Waste (26%), Law Enforcement Center (78.23%) and E911 (75.21%).
On revenue, the treasurer reported projected 2026 revenue of $20,055,392.56 and said the Law Enforcement Center fund is receiving less than expected from state prisoner housing fees but is showing signs of improvement.
The treasurer also described an audit-related issue: the county's auditor asked why three checking accounts at Farmers and Merchants Bank that previously appeared on reports were missing from the bank's online system. "They just closed them out after a period of time with no money in them," the treasurer said, and the bank provided a letter for the auditor explaining the accounts were closed during a system conversion. One account the treasurer named was the Brad Roof account; he said the Brad Roof funds were used in 2023 and the account has been empty since.
On cash flow, the treasurer said he transferred $250,000 twice from a River Bank high-interest checking account to Farmers and Merchants to cover expenditures. "I've had to move $500,000 to cover our ordinary operating expenses," he said, and added that payroll runs about $160,000 to $165,000 every two weeks. He also noted a $100,000 check for the courthouse elevator was paid from American Rescue Plan Act (ARPA) funds.
The treasurer reported the county has received the 2024 audit with no findings and that the 2025 audit has begun. After the presentation, Justice Allen moved to adopt the treasurer's report; Justice Wood seconded the motion and the board voted in favor.
The report and accompanying bank-letter documentation were entered into the record. The board took no additional formal action on the bank closures during the meeting; the auditor has requested the bank's explanation in writing.
