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Select Board to seek bridge‑ownership clarity, address Town Hall ramp damage and review printer contract
Summary
Chair Brian Mills will contact FEMA and a State contact to determine ownership of a damaged bridge culvert; the board moved ramp repairs to a future agenda, approved purchasing locks with a key to be left at the Town Office, and discussed options to replace an obsolete motor vehicle printer contract.
The Andover Select Board on Jan. 13 directed follow‑up on several operational and infrastructure items, including clarifying ownership of a damaged bridge culvert, repairing a damaged Town Hall handicap ramp and reviewing the motor vehicle printer contract.
Chair Brian Mills reported that the district manager told him they had no knowledge of damage to a bridge culvert; Mills said he will contact a FEMA representative and the State to determine who owns the road surface that runs over State bridges and who is responsible for repairs. Mills flagged a key concern: the town should avoid repaving a road if a future utility or water district project will require the surface to be dug up.
The board discussed a damaged Town Hall handicap ramp that was accidentally struck by a plow truck; the item will be carried forward to next week's agenda for repair planning. The board approved purchasing new locks for town buildings and storage areas and instructed that a key and a list of key holders be deposited at the Town Office to ensure municipal access.
Select Board Secretary Susan Mills outlined issues with the motor vehicle printer: the current Kyocera contract covers 50,000 copies for $800 while the office uses fewer than 1,400 copies annually; Kyocera reported parts for the existing unit are obsolete, and the vendor indicated willingness to renegotiate pricing. The board discussed buying one or two standard black‑and‑white copiers outright and purchasing toner cartridges rather than renewing an expensive maintenance contract.
The board recorded a task list assigning follow‑up responsibilities: Chair Mills to contact FEMA/state contacts about the bridge; Justin Thacker to advance the cell phone policy at a future meeting; Frederick Detheridge to continue work on personnel policy ordinance updates; and Susan Mills to return Cross Street reimbursement documents by Jan. 15.
The board will revisit infrastructure repair estimates and procurement quotes at subsequent meetings.
