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Windsor trustees swear in officers, set meeting schedule and adopt procurement policy
Summary
At the Dec. 5 organizational meeting the Windsor Board administered oaths, approved routine year‑end resolutions (meeting schedule, official newspaper, depository, payment procedures), adopted a procurement policy and approved bills and minutes; the board also entered executive session to discuss possible litigation.
The Village of Windsor administered oaths of office and adopted a package of organizational resolutions during its Dec. 5 meeting at the Windsor Community House.
Courtney J. Decker administered oaths to elected and appointed officials recorded in the minutes: Ronald G. Harting (Mayor), Elaine L. Card (Trustee), Patricia L. Harting (Treasurer) and Courtney J. Decker (Trustee). The board then moved through a series of year‑end resolutions (Nos.18‑2024 through 24‑2024) that set routine administrative and policy items for the coming year.
Resolutions adopted include No.18‑2024, establishing that regular board meetings will be held on the first Thursday of every month at 7:00 p.m. at the Windsor Community House; No.19‑2024, designating The Windsor Standard and the village website (www.villageofwindsor.org) as the official outlets for legal and public notices; No.22‑2024, naming Norwich Bank and Trust as an authorized depository for village funds; and No.23‑2024, authorizing specified officers and employees to attend relevant conferences and training.
The board adopted Resolution No.24‑2024, a procurement policy intended to satisfy General Municipal Law §104‑b. The policy specifies differing procurement methods and documentation requirements by dollar threshold (for example, written RFPs and multiple vendor quotes for mid‑range purchases and public works) and lists exceptions including professional services, emergencies, surplus/special purchases, and small de minimis contracts. The minutes state the procurement policy will be reviewed annually at the village’s organizational meeting.
The minutes record a resolution on mileage reimbursement whose text reads "fifty‑five cents (.67¢) per mile." That notation in the minutes is internally inconsistent (the words and the parenthetical figure do not represent the same value); the minutes do not provide a corrected dollar amount. The board also passed a resolution permitting payment in advance of audit for certain recurring claims and approved the grant‑decoration reimbursement paperwork related to a Community Improvement Grant.
On finance matters the board accepted the Treasurer’s Report, recorded receipt of the third‑quarter sales tax, and approved payment of $74,792.50 in vouchers as authorized by signed vouchers. The board approved the Nov. 7, 2024 meeting minutes, briefly entered an executive session at 7:48 p.m. to discuss possible litigation (left at 8:12 p.m.), and adjourned at 8:15 p.m.
The minutes record motions and votes for all adopted resolutions; where vote tallies are summarized in the minutes they are recorded as "AYE — all who were in attendance" unless an individual vote or absence is specifically noted.
