Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Budget Procurement topic
No spam. Unsubscribe anytime.
RSU 38 approves $300,000 facilities lease, $350,000 technology lease and accepts van bid
Summary
At a special RSU 38 meeting the board approved two lease-purchase resolutions — up to $300,000 for facilities work and up to $350,000 for technology — and accepted a single bid for two 2024 Toyota Sienna vans for $82,673. All three actions passed by unanimous roll-call votes.
At a special meeting, the RSU 38 board approved three budgeted procurement actions: a facilities lease-purchase not to exceed $300,000, a technology lease-purchase not to exceed $350,000, and acceptance of a single vendor bid totaling $82,673 for two 2024 Toyota Sienna eight‑passenger vans.
The chair opened the meeting, noted the agenda order was out of sequence and shared staff materials showing bids and lease terms. For the facilities package — which staff described as covering roof repairs, carpets, access control, a high‑school door, districtwide walkways, a lawn mower and an RTV — staff recommended awarding the lease to Gorum Leasing Group after comparing two proposals. “These were what we had budgeted for during the budget season,” the chair said, and the board moved, seconded and voted unanimously to adopt the resolution authorizing the facilities lease-purchase up to $300,000.
For technology, staff sought authorization for a lease-purchase up to $350,000 to fund items including MLTI laptops, copiers, central‑office computers, Promethean panels and network upgrades. Board members questioned differences in estimated interest and payment schedules between bidders; staff explained the higher or varying last payment on one vendor was a function of payment timing and that the board typically selects the lower overall interest option. After discussion, the motion to adopt the technology lease resolution passed on a unanimous roll-call vote.
On the vehicle purchase, the board reviewed a single bid from Charlie’s Toyota Augusta for two 2024 Toyota Sienna LE all‑wheel‑drive, eight‑passenger vans for a total of $82,673, with expected delivery by November 2024. Staff described solicitation practices as posted on the district website and sent to a dealer list; the transportation director said the vans are intended for general use including special‑education transportation and smaller team trips, and that no special commercial license is required to drive them. The board moved, seconded and approved acceptance of the bid unanimously.
All votes recorded during the meeting were unanimous. The chair closed the meeting after a motion to adjourn.
What happens next: staff will proceed with the lease documents and the vendor arrangements as authorized; expected delivery and payment schedules were noted in staff materials but final timing and vendor paperwork were not specified in the meeting.
