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Select board accepts J.R. Hill and Sons' three-year winter maintenance bid; authorizes town administrator to sign
Summary
The select board accepted a single three-year winter road maintenance bid from James R. Hill Jr. (J.R. Hill and Sons Inc., West Bath): Year 1 $267,750; Year 2 $274,500; Year 3 $282,000. The board authorized the town administrator, Julia, to sign the contract; members noted few complaints about past performance.
The select board on Feb. 19 voted to accept a three-year winter road maintenance bid from James R. Hill Jr., doing business as J.R. Hill and Sons Incorporated of West Bath, and authorized the town administrator to sign the contract on the town's behalf.
Staff announced that the town received a single bid for the contract and read the proposed prices: Year 1 at $267,750; Year 2 at $274,500; and Year 3 at $282,000. A board member noted that the previous year's baseline had been about $255,000, and members discussed the multi-year increases.
Board members asked staff whether there had been complaints about the bidder's work; staff said there had been "very little" and some compliments, though members did raise the topic of occasional mailbox damage and postal regulations. One member moved to accept the bid "as presented and to authorize the town administrator Julia to sign on our behalf." The motion was seconded and the board approved it unanimously according to the transcript; the staff member present was authorized to finalize the paperwork.
Because only one bid was received, board members spent time confirming performance and the authorization to execute the contract. The transcript does not record a signed contract amount beyond the listed three-year figures nor does it list the numeric vote counts. The board recorded unanimous approval in the meeting discussion and authorized the town administrator to sign the contract.
