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Tree board outlines poster-contest voting, calendar production and sponsorship options
Summary
The committee agreed to digitize poster entries and run a grade-level online vote (SurveyMonkey) to select calendar images, discussed privacy measures for scanned entries, and explored modest sponsorship to offset printing costs.
Committee members reviewed the Arbor Day poster contest and calendar production process and agreed to streamline selection by scanning entries and using a digital survey for grade-level top picks. The group discussed several voting formats (top-three by grade, rank-choice) and settled on a simple top-three approach by grade with a follow-up committee discussion and formal meeting vote to finalize selections.
Members emphasized privacy: scanned entries should conceal last names and phone numbers and show first name plus last initial and grade. A volunteer agreed to assemble a single PDF of scanned entries and to circulate a SurveyMonkey link for committee members to record top selections. The committee agreed to set a timeline aiming for selection before October to allow the designer time to assemble the calendar.
The committee also discussed sponsorship and fundraising options to offset printing costs, citing a print run of roughly 250–300 copies in recent years. Members suggested simple front/back sponsorship placement or a separate sponsorship page rather than placing ads over poster images.
Staff reported that spring street-tree replacement cost-share work completed three of five projects and that one staff member obtained TRAQ (Tree Risk Assessment Qualification) certification; staff also listed scheduled public tree walks for July 18 and August 15.
