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Court approves $46,599 transfer for assessor's new server after security, timing questions
Summary
Marion County approved a $46,599 transfer to the assessor's office for a new server on Aug. 5, 2025, after members questioned the system's age, security implications and whether prior quotes included sales tax.
The Marion County court approved an appropriation of $46,599 from county general to the county assessor to purchase a new server.
Members raised questions about whether the request covered software or a server; the assessor's office clarified the purchase is for a new server to replace an out-of-date system that staff described as compromising security. County members asked how old the current system is; a staff comment attributed the prior purchase to Kathy Brightwell, placing it at several years ago (one member estimated about seven years).
A local IT consultant (named during discussion) and a commissioner reviewed compatibility issues. Members noted the vendor's original quote carried an expiration date (the quote referenced was good through May 20) and that an adjusted quote appeared to be approximately $2,000 lower once sales tax was accounted for. Staff said the vendor indicated they could still honor the price later in the fall if the county completed procurement then.
A member invoked a rule that the assessor should be present for the appropriation; that presence or representation occurred during the discussion. The court approved the transfer by voice vote and asked staff to proceed with procurement steps and to report back if vendor pricing or timing changes.
Next steps: the assessor's office will arrange installation and follow the county's procurement procedures; the clerk will record the transfer in county financial records.
