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Greenwood approves emergency budget amendment to buy insertion valve to avoid sewer overflow
Summary
Council authorized up to $60,000 in emergency budget authority and a waiver of competitive bidding to secure a 16-inch insertion valve needed to tie the bypass into the wastewater system and prevent sanitary sewer overflow. Staff said the lowest supplier estimate was $37,000 and time was critical to keep the bypass project on schedule.
The Greenwood City Council on Nov. 3 granted emergency budget authority and a competitive-bidding waiver so staff could procure a 16-inch insertion valve to complete a bypass tie-in and avoid sanitary sewer overflow.
Water and wastewater staff told the council the new 16-inch section cannot be cut over without an insertion valve that can be installed in a live line. Staff said only two manufacturers supply valves of that size; the lower supplier estimate was $37,000 and a local turnkey contractor estimated $58,000. Because of site conditions and timing, staff asked the council to authorize up to $60,000 to finalize procurement and give the mayor authority to proceed with contract execution.
Council members discussed the urgency and engineering constraints. City staff described the risk to public health if the work were attempted without a valve, saying it would cause sanitary sewer overflow and "we're going to have sewer on the ground" if they cut the line without the valve. The council voted to amend the wastewater budget and approve a waiver for competitive bidding to allow timely purchase and installation.
Mayor Kinslow and council members recorded votes in favor; staff noted the work will be treated as a capital improvement and that the valve will also provide future operational benefit because it will allow the city to isolate that portion of the line for maintenance.
Procurement next steps include finalizing specifications with the selected vendor, executing the contract, and returning to council with any contract documents or change orders that exceed the approved authority.
