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Warren Local board authorizes Building 2 renovation and metal storage contracts, waives bidding to avoid delays
Summary
The Warren Local Board of Education on May 27 authorized preconstruction and design agreements and used emergency and urgent-necessity waivers to speed Building 2 renovations and a metal storage building, approving estimated contract sums and change-order authority to avoid schedule impacts.
The Warren Local Board of Education on May 27 approved a series of construction and procurement authorizations intended to accelerate a Building 2 renovation and a companion metal storage building, citing mobilized contractor activity and scheduling risk.
Board members unanimously approved authorizations to negotiate and execute agreements with Fanning/Howey Associates, Inc., Wolf Creek Construction, LLC and Gold Tier Structures and ratified prior administrator actions intended to keep the projects on schedule. Board motions cited statutory authority (including O.R.C. 153.71(B)(3), R.C. 167.081 and R.C. 3313.46) to waive qualifications-based selection and competitive bidding when time was of the essence.
Why it matters: District administrators said the work is needed to create ADA-compliant space, consolidate educational and fiscal services on the main campus and provide swing-space to avoid delays and extra costs. Wolf Creek, the construction manager at risk selected through a consortium procurement, has begun mobilization on site; administrators said postponing design or materials procurement would increase costs and scheduling risk.
What the board approved: RES. NO. 38-26 authorized design professional services for the Metal Storage Building with Fanning/Howey in an amount not-to-exceed $15,000 for Basic Services plus $1,200 in reimbursables (total $16,200). RES. NO. 39-26 authorized Wolf Creek Construction to provide preconstruction services for the Building 2 Renovation (the district reported Wolf Creek offered preconstruction services at no cost and would later submit a Guaranteed Maximum Price). RES. NO. 40-26 declared an emergency under O.R.C. 153.71(B)(3) and authorized Fanning/Howey for Building 2 design professional services in amounts not-to-exceed $55,000 for Basic Services and $1,200 reimbursables (total $56,200). RES. NO. 41-26 declared an urgent necessity under R.C. 3313.46 to waive competitive bidding for procurement of the metal storage building, ratified a timely purchase order for building materials, and authorized agreements estimated at up to $288,367 for the foundation portion (Wolf Creek) and $75,000 for the building portion (Gold Tier Structures), with change-order authority capped at 10% of proposal sums.
Board rationale and vote: Board materials and administrators said time was of the essence because Wolf Creek was already mobilized on a related Archery Building Project and delaying design or materials procurement would risk schedule and cost impacts. Each resolution was moved and seconded as recorded in the minutes and was approved with the board voting unanimously 'yes' on the recorded roll calls.
Next steps: District administrators were authorized to negotiate and execute the contracts and to return to the board with any change orders exceeding the 10% cap for approval. No specific Guaranteed Maximum Price was recorded in the meeting minutes; those figures will be provided when Wolf Creek submits its pricing proposal for board consideration.
