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Malcolm trustees approve revised compensation ordinance, several maintenance and procurement motions
Summary
The Village of Malcolm Board of Trustees on Nov. 6 approved a revised compensation ordinance, appointed Reed Miller as Street Superintendent for 2025 and approved motions covering tools, electrical work and a new fire hydrant; several road and permitting items were tabled until December.
The Village of Malcolm Board of Trustees on Nov. 6, 2024, approved a revised compensation ordinance, confirmed a street superintendent for 2025 and carried a series of maintenance and procurement motions during a meeting that ran from 7:00 p.m. to 10:20 p.m.
The board suspended the three-reading rule and voted to update Ordinance 2024-05, which sets compensation for village employees, officials and trustees. Trustee Jerad Little moved the suspension and the ordinance update; motions carried unanimously (Benes, Faubion, Lemkau, Little, Tarr).
The trustees also approved Resolution 2024-07, naming Reed Miller of Miller and Associates as the village’s Street Superintendent for 2025; Jerad Little moved the appointment and Nick Benes seconded. The motion carried 5-0.
On operational matters, the board approved a $1,200 budget to replace or procure needed maintenance shop tools (motion by Mike Faubion; second, Jason Lemkau) and voted to accept Wolfe Electric’s bid to update the maintenance-shop electrical panel for up to $13,000 with change orders allowed if costs exceed that amount (motion by Mike Faubion; second, Nick Benes). Both motions passed unanimously.
Trustees voted to purchase a new fire hydrant for East Street; Jason Lemkau moved the motion and Jerad Little seconded. They also moved village employees to Clockify for digital timesheet tracking; Jerad Little made the motion and Nick Benes seconded. Both measures carried 5-0.
The board approved changing the contractor for planned crack sealing work from NL Driveway to Craig Beck citing price differences (motion by Nick Benes; second, Jason Lemkau). Several larger road projects, including a proposed chip sealing/asphalting effort based on estimates from Cather Construction and Topkote, Inc., were discussed but tabled to the December meeting pending further information and potential public hearings.
The meeting closed with an adjournment motion by Trustee Little and a unanimous vote to adjourn at 10:20 p.m.
Votes at a glance (motions recorded in meeting minutes): • Approval of October minutes — Moved: Jerad Little; Second: Jack Tarr; Outcome: Carried, 5-0. • Acceptance of October treasurer’s report (disbursements $102,077.37; deposits $45,354.07) — Moved: Jerad Little; Second: Nick Benes; Carried, 5-0. • Tools budget, $1,200 — Moved: Mike Faubion; Second: Jason Lemkau; Carried, 5-0. • Wolfe Electric electrical-panel work up to $13,000 — Moved: Mike Faubion; Second: Nick Benes; Carried, 5-0. • Purchase new fire hydrant — Moved: Jason Lemkau; Second: Jerad Little; Carried, 5-0. • Move village employees to Clockify (digital timesheets) — Moved: Jerad Little; Second: Nick Benes; Carried, 5-0. • Suspend three-reading rule and update Ordinance 2024-05 (compensation) — Moved: Jerad Little; Second: Jason Lemkau/Mike Faubion; Carried, 5-0. • Approve Reed Miller as Street Superintendent (Resolution 2024-07) — Moved: Jerad Little; Second: Nick Benes; Carried, 5-0. • Change crack-sealing contractor to Craig Beck — Moved: Nick Benes; Second: Jason Lemkau; Carried, 5-0. • Adjournment — Moved: Jerad Little; Second: Nick Benes; Carried, 5-0.
Next procedural step: several items (chip sealing/asphalting, generator bid, revised Ordinance 2024-03, bulk water process, Allo permits) were tabled for further information and are scheduled for the Dec. 4, 2024 meeting.
