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Diamond Bar council hears report on city vacancies, recruitment and retention
Summary
At its May 19 meeting the Diamond Bar City Council received a staff report on vacancies, recruitment and retention. Human resources director Amy Hauge said the city has 67 budgeted full‑time positions, six vacancies year‑to‑date, an average 75 days to fill openings and active recruitment for part‑time and intern roles; the council voted 5–0 to receive and file the report.
The Diamond Bar City Council on May 19 received a public‑hearing presentation on city vacancies, recruitment and retention and voted 5–0 to receive and file the staff report.
Human resources and risk management director Amy Hauge told the council that the item was presented in response to a recently enacted law referenced in the presentation as Assembly Bill 25 61 and codified under Government Code section 3502.3, which requires agencies to report vacancy and recruitment information at least once per fiscal year. "We do have 67 budgeted full‑time employees in the fiscal year 2025–26 budget," Hauge said, and reported six full‑time vacancies in the first 10 months of the fiscal year, an average monthly vacancy rate of 3.3%, and an 8.9% turnover rate year‑to‑date.
Hauge said the city’s average number of days to fill a vacancy is 75, which she described as an efficient timeline compared with common public‑sector benchmarks. She described the city’s recruitment phases—planning, recruitment and selection—and said the city targets merit‑based hiring to match applicants’ knowledge, skills and abilities.
On part‑time staffing, Hauge said the city relies on a flexible, pool‑based class of intermittent employees who do not work more than 999 hours per fiscal year; many part‑time roles are seasonal and concentrated in parks and recreation. She reported the city filled 16 part‑time positions in the first 10 months, most of them recreation leaders, and that turnover in the part‑time pool averages about two separations per month, often driven by school schedules or seasonal work.
Council members asked about internship targets and long‑term retention. One council member asked whether administrative internships target high‑school or college students and whether internships lead to permanent positions. Hauge said internships are aimed at college and university students in public accounting, finance, urban planning and engineering and follow a recruitment and onboarding process similar to full‑time hires; she said interns have occasionally been hired into full‑time roles but that such transitions are not common.
When asked about retirement tenure, Hauge said the current average employee tenure is just over 10 years; she did not provide an average tenure figure for employees at the time of retirement. Hauge also identified policy options the city may consider in future meetings, such as updates to flexible‑staffing program language and adding job classifications to support succession planning.
After discussion, a council member moved and another seconded to receive and file the staff report; the motion passed on a 5–0 roll‑call vote. The staff recommendation is to open the public hearing, receive testimony, close the hearing and file the presentation, which the council approved.
