Pool authority approves administrative reimbursement, reviews draft 2026–27 budget and staffing needs

The HOVRA board approved a reimbursement request to cover administrative and operational services and accepted its recent financial statements, then reviewed a draft fiscal year 2026–27 budget that shows a small projected shortfall and hinges on hiring a pool manager and a maintenance worker.

S1, identified in the meeting transcript as the executive officer, told the board the amended reimbursement method shifts administrative costs to direct billing equal to 5% of HOVRA’s total annual operating budget and asked the board to approve the current quarter’s reimbursement. The board adopted the request by voice vote.

Why it matters: Board members said the reimbursement approach and revised administrative-service treatment will affect near-term cash flow and how the authority tracks operating costs. S1 presented a set of fund balances intended to give the board a snapshot of cash availability and risk.

Key facts

• Financials and funds: S1 reviewed three funds reported in the packet. The sustainability fund (Fund 534) was presented with about $77,005.80 in cash; the facility improvement fund (Fund 535) with about $26,004.42; and the operating fund (Fund 536) with roughly $2.7 million in assets. S1 described these as point-in-time snapshots that fluctuate as revenue and expenses post to the ledger.

• Motion outcomes: The board approved (a) the agenda and prior meeting minutes, (b) the administrative reimbursement request, and (c) a motion to "accept and file" the financial statements. All approved motions were adopted by voice vote with no recorded nay votes during the meeting.

• Draft budget: S1 presented a preliminary FY 2026–27 budget that lists anticipated revenue of $288,500 and estimated expenses of roughly $294,500, producing a planned deficit of about $6,000 (approximately 2% of the budget). The draft does not assume carry-forward cash; staff said audited carry-forward amounts remain uncertain pending completion of audits.

• Staffing and operational constraints: The board discussed two open positions — pool manager and pool maintenance worker — whose application windows close the next day. S1 said the assistant pool manager, Isabelle "Izzy" Silva, is working out of class in the interim. The draft budget and schedule deliberately constrain part-time hours to keep positions below CalPERS retirement-eligibility thresholds (960 hours/year) and under the 29-hours-per-week threshold that triggers health-benefit eligibility.

• Swim program logistics: S1 announced in-person swim-lesson sign-ups for May 4–6, with registration instructions and a waiver posted on the authority’s website. The board agreed to retain in-person sign-ups this season given turnover in management; staff said online registration options may be added in future years.

Board discussion and next steps

Board members pressed staff for more granular transaction detail in the cash-receipts journal and asked whether a nonboard participant should sit on interview panels for pool hires. S1 said the city hires pool staff under an existing joint agreement with the authority and that board-level rejection of a city-appointed manager would require a formal action by the full board. Staff committed to providing more detailed journal entries and to return next month with a final budget for consideration; no budget action was required at this meeting.

Votes at a glance

• Agenda approval — mover: S2 (board member), second: S5 (procedural second); outcome: approved by voice vote. • Minutes approval — mover: S3 (board member), second: S2; outcome: approved by voice vote. • Administrative reimbursement request — mover: S2; second: not specified in transcript; outcome: approved by voice vote. • Accept and file financial statements — mover: S3; second: S4; outcome: approved by voice vote.

What’s next: Staff will supply more detailed cash-receipt breakdowns and return a final budget at the next meeting; the board will monitor hiring progress for the pool manager and maintenance worker before confirming opening plans. The meeting adjourned with the next meeting time announced by the presiding officer.

Quotes (from meeting transcript)

• Executive officer (S1) on fund balances: "The sustainability fund ... available cash of $77,005.80."

• Executive officer (S1) on the draft budget: "The total revenue anticipated is $288,500."

• Board member (S3) moving the financials motion: "I will make a motion to accept and file the financial statements."